Outsourcing to a virtual assistant (VA) can be a sign of major growth for a company. When your business starts to take off, a VA can step in and help take over specific roles in your company and alleviate some of those stresses. As a business owner, your number one priority is to get your product or service into the hands of your customers. But if your focus is on the behind-the-scenes aspects of your company, this can cause a halt to your growth and creative processes.
What is a Virtual Assistant?
A virtual assistant is someone who can offer a wide range of services to your business, remotely from their own home. In the past, a VA was someone who offered mainly administration tasks to business owners. But as more and more entrepreneurs take to the online space to build their businesses, VA’s have expanded their knowledge base and now encompass so many different roles. Nowadays you can find online assistants who specialize in almost anything, from web design to content creation and can even handle your online advertisements! You know you need help. But where to start? What can a virtual assistant do for you? Here are my top 10 tasks that you can outsource to a virtual assistant and help you grow your business faster.
10 Tasks you need to outsource to a virtual assistant
Social Media Management
A virtual assistant who specializes in social media management can help free up more than 1-2 hours a day in your busy schedule. Social media is a major driving force for businesses and having a profile on all relevant platforms can have a huge impact on your bottom line. A virtual assistant can help streamline your content by curating, posting and managing customer relations. Some VA’s specialize in a few platforms, while others can offer all six of the major ones to you. This task alone can help your brand gain more exposure, have a further reach and enjoy an increased source of revenue.
Your email account is likely your main artery for your business. But if you are a busy entrepreneur, you likely have more emails than you can possibly read or deal with. On average, you can spend about 2 hours a day wading through the vast amount of messages sitting in your inbox. Who has that kind of time when building your empire? A virtual assistant can help clear out your inbox and streamline your messages so you only need to deal with the most important messages for your business.
Some people are born with the ability to string words together flawlessly. And others are not. Those who can’t do it well, or don’t have the time to handle writing, can send this task to a experienced virtual assistant. Content creation can encompass so many different written aspects. This can be as small as writing descriptions for items being sold in an online store, all the way through to ghostwriting books or manuscripts. Commonly, a content writer is hired to write blog posts, website content, E-Books, articles, email newsletters and landing or sales pages. Sometimes you can find a good VA who can do all of the above well, and sometimes the job might entail someone who specializes in one particular writing medium.
This is one area where a heavily organized VA can make or break your business streamline. A project manager is hired to organize and execute the specific order of duties required for a large scale project. This can be something like a launch of a new online course or product where many different roles are needed. Think of a project manager as your online Foreman. Their job is to ensure everyone else required in the project knows when, where and how their part of the job is done. An excellent Project Manager will ensure your systems are flowing smoothly and your projects are handled correctly.
Hiring a VA to handle your calender may seem like a minor thing to do, but this can save you a few hours a week in your business. Having someone on hand to set up your schedule, handle any last minute changes needed and keep you up to date can be well worth letting this go from your hands. A virtual assistant skilled in handling your calender can ensure you aren’t accidentally overbooked, or that you miss out on an important meeting.
This is a service still required by millions of businesses online. And data entry is still one of those tasks where time and patience run the highest. Data entry can be anything from updating customer databases to items in an online store. These kind of tasks are usually considered mundane and tedius, and almost always the first thing a company will outsource to free up time in their day. In major corporations there are full time roles designated just for data entry, so it’s easy to recognize that even a small company could require a couple hours a week or more to these kind of tasks.
Depending on the kind of business you run, hiring a virtual assistant to handle your customer service issues can be a godsend. Customer service can be as simple as answering emails that come into your business account, or taking telephone calls during business hours. This can also include things like issuing refunds for purchased products, or troubleshooting any technical issues. You will want to ensure your VA is able to handle difficult customers or situations with the right amount of professionalism.
A virtual assistant who is knowledgeable in SEO can help boost your website traffic, improve ranking and increase sales by optimizing your site so its organic reach in search engines can be maximized. This can include targeted keywords within blog posts, or the way your site is linked from other websites. These items can help search engines find your site/page/blog through the millions of other websites out there. A good SEO VA can be worth their fee by making your site more visible through organic traffic.
Any visual creations needed in your company can be outsourced to a virtual assistant. There are a wide range in services that can be offered under this title. The main requests are social media graphics, infographics, book covers and any printable items (business cards, flyers, mailouts etc) A skilled VA can create beautiful imagery for your business and give you back several hours a day. This is especially helpful for those business owners who have zero artistic skills in their arsenal.
A virtual assistant skilled in bookkeeping can save you tens of hours a month in your business. A bookkeeper can ensure your bills are paid on time, your invoices are received and knows where your cashflow is standing at in a given month. This position can be a difficult one to give up, but finding a trustworthy virtual assistant can be worth their fee when it comes to tax season. There are many different tasks that you can outsource to a virtual assistant in your business. Some roles may require several VA’s, or you might be lucky to find one who can handle multiple roles. Regardless, a VA is there to help take care of the items in your business that you are too busy to handle yourself. This investment can save you hours in your day so you can focus your energy on growing your business. Are you looking to hire a virtual assistant? Be sure to check out our list of services as to how we can help your business.